Managing your Distribution List or Security Group

OU Distribution List and Active Directory Security Group Owners may manage the memberships for their groups online. If you are editing the membership of a Distribution list you will use the email address provided to you when the Distribution list was created. If you are editing a security group that is attached to an Organization account, you will use the OUNetID-group security group given to you.


The steps below will outline how to make these changes to these types of groups.

Please note that if you wish to manage your -L lists.ou.edu e-mail account, please see those instructions here.

1. To manage your Distribution list or Security Group, please visit http://groups.ou.edu in your internet browser.
2. For the User name, enter your OUNetID. 
   • Please note - only faculty/staff members may log into this site to manage group membership. 
3. For the Password, enter your OUNetID password.
4. After the site loads, you will see a list of all the groups listed in the Global Address Book. To locate your security group or distribution list, click the Magnifying Glass icon.
   
5. Enter the name of your group and click the Magnifying Glass icon again.
6. Your group or distribution list should now appear in the results box.
   
   Security group example:
   
   
   
   Distribution list example:
   
7. Double-click your group. If you are a listed owner of this group, you will be able to make membership changes to it.
8. Click the “membership” tab.
   
9. You may now add and remove users from the members list. Click the plus (+) to Add users, click the minus (-) to remove users.
   • To Add a user:
     1. Click the plus (+) sign.
     2. Click the Magnifying Glass icon to perform a search in the Global Address List for the user you wish to add.  You may search by email address, OUNetID, or name. Please note - try searching for only the last or first name, or formatted "last name, first name".
     3. When you have located the user, double click their name or select them and then click “add->”.
     4. Repeat this process until you have selected all of the users you wish to add.
     5. Once you have selected all the users you wish to add, click the OK button.
     6. Click Save to update your group membership.
   • To Remove a user:
     1. Click their name in your current user list.
     2. Once they are selected, click the – button.
     3. Click Save to update your group membership.
10. When you are done making changes to your group, you may click your name in the upper right corner, then select Sign out.