Zoom In-Meeting Security Options

In-Meeting Security Options 

The Security icon in the meeting controls allows the host or co-host of a meeting to enable or disable options during a meeting to secure the meeting and minimize disruption during the meeting. Most of the settings can be controlled from Account, Group, and User settings prior to the meeting. If applied at the Account, Group, or User level, these settings will be applied in meeting by default. The Security icon combines them all in one place for easy access during the meeting. 

If the options are enabled/disabled and locked by an account admin, they will not be modifiable in-meeting by the host or co-host. 

The host and co-hosts can also quickly and easily view the security features this meeting was scheduled with while in that meeting.

In-meeting security controls: 

  1. Start a Zoom meeting as the host or co-host.
  1. On the controls toolbar, click Security

The following settings can be enabled from the menu: 

  • Lock Meeting: Locks the meeting, keeping new participants from joining the meeting.
  • Enable Waiting Room: Enables Waiting Room for incoming new participants or to move current participants into the Waiting Room.
  • Hide Profile Pictures: Hide all profile pictures, including the host. Display names are shown instead.
  • Allow All Participants to:
    • Share Screen: Allows participants to share their screens.
    • Chat: Allows participants to use the chat function.
    • Rename Themselves: Allows participants to rename themselves from the Participants panel.
    • Unmute Themselves*: Allows participants to unmute themselves without the host's permission.
      Note: The host, any co-hosts, and any language interpreters are exempt from this. 
    • Start Video*: Allows participants to start their video in the meeting.
    • Share Whiteboards: Allows participants to open and share a Zoom Whiteboard. 
    • Annotate on Shared Content: Allows participants to annotate over content shared during the meeting. The host can enable or disable annotation when the host is sharing. 
    • Start Recording Local Files: Allows participants to have permission to record locally to their device. Participants will still be prompted to request permission from the host, but such requests will be automatically approved. 
    • Request Recording Permission: Allows participants to send a recording request permission through Zoom to the host. If disabled, the participant will still be informed they must request permission from the host, but will be provided no option to send the request in this window. Instead, the participant will need to make this request to the host through other means, such as in-meeting chat or asking the host aloud. 
    • Collaborate With Zoom Apps: Allows participants to view and work collaboratively with a Zoom App. 
  • Remove Participant: Allows the removal of a participant from a meeting. The participant can not re-join unless Allow removed participants to rejoin is enabled in Meeting settings.
  • Suspend Participant Activities: Turn off all participant's video, audio, Zoom Apps, and ability to share their screen. Also lock the meeting to prevent participants from joining. This will apply to all participants, including those joined using a Zoom Room.

Note: These options do not affect participants' ability to control their audio and video while currently in break out rooms. Only participants in the main session are affected. 

In-meeting security settings overview:

When in a meeting, the host or co-host can check what security settings were enabled for this meeting. These settings cannot be changed, but are meant to provide quicker and easier access to this information. To access this list: 

  1. Start a Zoom meeting as the host or co-host.
  2. Click the green encryption icon  in the top-left corner of the video window.  
  3. Click Security Settings Overview
  4. A window will open, listing all settings related to meeting security and if they are currently enabled for this session. 

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Article ID: 3174
Wed 2/14/24 8:44 PM
Thu 2/15/24 2:21 PM