Qualtrics – Viewing, Analyzing, and Presenting Your Data

Qualtrics has built-in tools to assist with analyzing and presenting your data. Below are selected resources on these tools.

Viewing Your Data

Your data can be viewed in the Data and Analytics tab. Within this section, you can view the Data section. By default, only a few of your questions will be included in this view. The questions that are visible can be adjusted by choosing Columns. This data can also be filtered to show a subset of your data.

Responses in Progress

Responses in Progress occur when a respondent starts the survey but does not complete and submit it. Responses in Progress are grouped separately from Recorded Responses in the Data section. In managing your data, you may wish to close or delete Responses in Progress, depending on the situation.

Exporting Your Data Set

If you wish to export your data set, you can do this in the Data and Analytics tab in the Data section. A variety of file formats are available.

Exporting Individual Responses

It is also possible to export individual responses. Individual responses must be exported one at a time. If you need to download data in bulk, export your data set instead.

To download a PDF of an individual response:

  1. Navigate to Data and Analytics. Make sure you are in the Data tab.
  2. The right-hand column of the data set will be labeled “Actions.” In the relevant row, click the button in this column to open a drop-down menu.
  3. This will include the option to export to PDF. You can choose to name the file if you would like and set some basic formatting before downloading.

Qualtrics Export to PDF Option menu

Stats IQ

Stats IQ is a built-in statistical analysis tool. The benefit of using Stats IQ over an external tool is that it is simple to update your statistics with new survey responses.


Crosstabs is another built-in statistical analysis tool, specifically designed to handle multivariate analysis. Like Stats IQ, new responses can be incorporated seamlessly with just a few clicks.

Analyzing Text

The Text IQ feature can assist with sorting text responses to allow you to review them more effectively. We have the Basic level subscription.


Reports allow you to create visualizations for your data, such as bar and line graphs, tables, pie charts, and breakdown bars. You can also display text responses as tables or word clouds.

These different visualizations can be paired with the breakout option to better assess your data.

Reports can be shared multiple ways, from downloading the content as a PowerPoint to creating a publicly accessible viewing link.


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Article ID: 2512
Thu 8/5/21 10:55 AM
Tue 11/23/21 4:25 PM