Non-Standard Computer Purchase

Before you consider purchasing a Non-Standard computer from any source, please be aware all University owned computers must be on the network and have all the current security tools mandated by University policy. 

End users typically do not have the appropriate permissions to install software, nor are they versed in the full breadth of tools needed and policies to comply.  Please contact your IT Representative before making this transaction as they are responsible for the asset management of all devices under their purview. 

If you want a non-standard computer from Dell:

  1. Go to the OU Marketplace, choose the Dell punchout and build an e-quote.
  2. Submit the non-standard computer service request.  You must attach a copy of the e-quote and the reasoning behind needing something other than a standard. https://itsupport.ou.edu/TDClient/35/Norman/Requests/ServiceDet?ID=144&SIDs=619
  3. Once the non-standard is approved, then go back to the Dell punchout and order your e-quote via the Marketplace and have it shipped to the IT Warehouse on Venture Dr. (Shipping Code: 2750_0003).  You will need to include the approved TDX ticket number from #2 in the Marketplace order in the notes to reference back.

 If you want a non-standard computer from Apple:

  1. Get a quote from the CDW or Insight Marketplace punchouts.
  2. Submit the non-standard computer service request. Attach the e-quote and the reasoning behind needing something other than a standard. 

https://itsupport.ou.edu/TDClient/35/Norman/Requests/ServiceDet?ID=144&SIDs=619

  1. Once the non-standard is approved, then go back to the punchout and order your Apple quote via the Marketplace and have it shipped to the IT Warehouse on Venture Dr. (Shipping Code: 2750_0003).  You will need to include the approved TDX ticket number from #2 in the Marketplace order in the notes to reference back.

 

If you want a non-standard computer from a vendor not on the Marketplace punchout with Net 30 Terms:

  1. Get a quote from the vendor that supplies it.
  2. Submit the non-standard computer service request. Attach the quote and the reasoning behind needing something other than a standard.  

https://itsupport.ou.edu/TDClient/35/Norman/Requests/ServiceDet?ID=144&SIDs=619

  1. Take the approved non-standard computer request from #2 and have your finance team submit a Peoplesoft Requisition.  Again, have it shipped to the IT Warehouse on Venture Dr. (Shipping Code: 2750_0003) and include the non-standard computer service request TDX ticket number in the Requisition.

 

If you want a non-standard computer from a vendor and you plan on using the departmental PCARD:

  1. This is against University policy, however there are emergency circumstances that may warrant this exception.  All University owned computers must be put on the network and have all the current security tools mandated by the University policy.
  2. Get a quote from the vendor that supplies it.
  3. Submit the non-standard computer request. Attach the quote and the reasoning behind needing something other than a standard.  

https://itsupport.ou.edu/TDClient/35/Norman/Requests/ServiceDet?ID=144&SIDs=619

  1. You will then need to petition the Pcard team for an exception on purchasing a computer via your card.
  2. Once you have both approvals from #3 and #4 you may proceed with the purchase.   Again, ship it to the IT Warehouse on Venture Dr. (Shipping Code: 2750_0003) so it can receive an asset record and then we will deliver.  If you make the transaction locally, please get with your IT technician to assign an asset record to it, put it on the network and install the University‚Äôs security tools.

Details

Article ID: 3025
Created
Thu 8/17/23 1:09 PM
Modified
Wed 11/1/23 2:09 PM