Managing Zoom Meetings Passcodes

Managing Zoom Meetings Passcodes 

Meetings can require passcodes for an added layer of security. Passcodes can be set at the individual meeting level or can be enabled at the user, group, or account level for all meetings. This will require participants to enter a passcode before they join a meeting. Account owners and admins can also lock passcode settings, to require passcodes for all meetings on their account, and they can configure minimum passcode requirements. 

These settings are available for passcodes:

• Require a passcode when scheduling new meetings
  • (Optional) Require a passcode for meetings which have already been scheduled
• Require a passcode for instant meetings
• Require a passcode for Personal Meeting ID (PMI)
  Note: You can choose to require a passcode for:
  • Only PMI meetings with Join Before Host enabled
  • All PMI meetings
• Embed passcode in invite link for one-click join
• Require passcode for participants joining by phone

NOTE:  Passcodes are required and automatically generated for all Zoom meetings. Users may change the auto-generated passcode, but it must be at least 8 characters.

Passcodes in the Desktop Application

Schedule

1. Open the Zoom application and select the Schedule button.

2. Select "Meeting settings" to the right of Event Type.

3. Leave the existing 8 digit passcode or change it to a new passcode (at least 8 characters).

4. Select the Save button.

New Meeting

1. Open the Zoom application and select the New Meeting button.

The meeting information, including the Meeting ID, Passcode, and Invite Link can be viewed by clicking the Meeting Information icon  in the top-right corner of the meeting window.

1. Click Participants . 

2. At the bottom of the Participants panel, click Invite.

An invitation pop-up will display the meeting ID and passcode. The Meeting ID is located in the title of the pop-up, and the passcode is located in the lower-right corner of the pop-up. 

Upcoming Meetings

1. Open the Zoom application and select the Meetings tab.

2. Select the meeting that you would like to change the passcode for, and select the Edit button.

3. Select "Meeting settings" to the right of Event Type.

4. Leave the existing 8 digit passcode or change it to a new passcode (at least 8 characters).

5. Select the Save button.

Passcodes in the Web Application

Schedule Meeting

1. Sign into the Zoom web portal at https://oklahoma.zoom.us/. 

2. In the navigation menu, click Meetings. 

3. Select the Schedule a Meeting button on the upper right side of the page.

4. On the Schedule Meeting menu, under Security, an 8-character passcode is generated automatically.

5. Leave the existing 8 digit passcode or change it to a new passcode (at least 8 characters).

6. Select the Save button.

Upcoming Meetings

1. Sign into the Zoom web portal at https://oklahoma.zoom.us/. 

2. In the navigation menu, click Meetings. 

3. Select the Upcoming tab in the Meetings window.

4. Select the meeting that you would like to change the passcode for, and select the Edit button. (The Edit button will only appear when the mouse cursor is hovering over the meeting)

5. Leave the existing 8 digit passcode or change it to a new passcode (at least 8 characters).

6. Select the Save button.