Faculty/Staff Card Request

Welcome and Congratulations on joining the amazing staff and faculty here at the University of Oklahoma. We are incredibly lucky to have fantastic staff and faculty, including yourself, that are ready to make the campus a better environment for all!

As a tangible representation of joining the Sooner Community, each Faculty/Staff Member is issued their first Sooner Card for free at no cost to yourself or the department*. If you are a new hire, please allow 24-72 hours from the date that you submitted your paperwork to HR, to submit this request for the Faculty/Staff Card because it takes that allotted time to have your paperwork processed and your Sooner ID Number to be created. Once your Sooner ID number has been created, please follow the following steps to get your ID Card made: 

*not applicable to Facilities Management, PEAK, Visiting Scholar 

 

First Faculty/Staff Card:

Requesting for yourself: 

Please note that this card request is for faculty or staff members at the Norman Campus whose ID numbers start with 112 or 113. If you are a Peak Employee, Visiting Scholar, or Affiliate of the University, please click the following links: Peak Employee, Visiting Scholar, Affiliate

The following steps to request a Sooner Card for yourself: 

  1. Requestor Information: Please fill out your name, your department, and your phone number. 
  2. Filling our on behalf of: Please mark "myself"
  3. Card Type: Drop Down: Please select: "Faculty/Staff Card"
  4. Departmental Approver: Please input your Supervisor or Department Director that will be approving your card.
    1. Once you put their name and submit their form, they will receive an email asking them to approve this request.
  5. Single/Multiple Cards: This field will be automatically filled for Single Card
  6. Replacement ID: Please select "No" because this will be your first card.
  7. Reason For Request: Please state the reasoning why you would like your card. I.e. "First Sooner Card"
  8. Card Holder First Name: Your First Name
  9. Card Holder Last Name: Your Last Name
  10. Card Holder OU ID Number: Your ID number 
  11. Card Production Information: In this field, you can add any information that you believe will be useful to be on your ID card. 
  12. Attach Excel Files/ID Photos Here: Please attach a clear photo with no filters or emojis with a clear or solid background
  13. Date Required By: Please note if this is needed at a specific date. 
  14. Billing: Please fill out the Chart Field Spread (CFS) for your department
    1. If you do not have that information, please ask your supervisor or director. 
  15. Delivery: Please indicate if you would like to pick up the Card at either of our locations or mailed to a campus mailing address. 

Once your supervisor or director has approved the card information and taken responsibility for the production, we will be able to print the card and send it to them. 

*Please note, reminders and notification of the Approval of the Sooner Card is not the responsibility of the Sooner Card Office. It is the responsibility of the Student. 

Supervisor or Director requesting for a Faculty/Staff Member: 

If you are a part of HR, the director, or the supervisor for a faculty/staff member who would like a Sooner Card, you may order the Sooner Card for them. 

  1. Requestor Information: Please fill out your name, your department, and your phone number. 
  2. Filling our on behalf of: Please mark "department for individual/group"
  3. Card Type: Drop Down: Please select: "Faculty/Staff Card"
  4. Single/Multiple Cards: This field will be automatically filled for Single Card
  5. Replacement ID: Please select "No" because this will be the first card.
  6. Reason For Request: Please state the reasoning why they would like their card. I.e. "First Sooner Card"
  7. Card Holder First Name: The Faculty/Staff Member's First Name
  8. Card Holder Last Name: The Faculty/Staff Member's Last Name
  9. Card Holder OU ID Number: The Faculty/Staff Member's ID number 
  10. Card Production Information: In this field, you can add any information that you believe will be useful to be on their ID card. 
  11. Attach Excel Files/ID Photos Here: Please attach a clear photo with no filters or emojis with a clear or solid background
  12. Date Required By: Please note if this is needed at a specific date. 
  13. Billing: Please fill out the Chart Field Spread (CFS) for your department
    1. If you do not have that information, please ask your supervisor or director. 
  14. Delivery: Please indicate if you would like to pick up the Card at either of our locations or mailed to a campus mailing address. 

Once we have received all the necessary information for the card, we will begin processing the card and notifying you when the card has been completed. 

Replacement Faculty/Staff Card

If this card is a replacement card, the card will cost $30 to the department or individual unless the individual is able to bring in their old Sooner Card to trade in for the new card. The old card does not have to be intact, the card can be in pieces, as long as the office is given a majority of the card back. 

If the old or defective card is given to the office, the new Sooner Card will only cost $10 but without it, the card will still be $30. 

 

 

 

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