Microsoft Visio

Visio makes it easy and intuitive to create flowcharts, diagrams, org charts, floor plans, engineering designs, and more, using modern shapes and templates with the familiar Office experience. Work together on Visio flowcharts to include insights from all stakeholders. And with Microsoft 365, multiple team members can work on diagrams at the same time. Connect your flowcharts and diagrams to real-time data. Applied shape formatting automatically updates your flowcharts to reflect changes in the underlying data, either in Visio or through Microsoft 365.

Please note that license requests may take approximately 10 business days to process. Due to license availability and the potential need to request new licenses from the vendor, this processing time may also be extended beyond 10 business days as necessary.

The Visio download is a desktop application that will only function on Windows.  All OU accounts have access to a browser-only version with reduced functionality that is available at for free.  Browser-based software will run on Windows and Mac operating systems.  To access this software on a browser, log in with your @ou or @ouhsc account at, click the cluster of dots in the top left of the screen, then select "All apps" to see available programs.


Microsoft Visio licenses are available for $26.50 per user, per year. Licenses are automatically renewed annually on July 1st and licenses purchased after July 1st will be pro-rated by the monthly rate.  If the licenses are purchased after the 15th of the month, billing will start on the 1st of the following month.  Licenses purchased prior to the 15th of the month will be billed for the current month.  Licenses may be cancelled at the end of the annual contract, between June 1st and June 30th to avoid being billed for another year.


Microsoft Visio is available for department purchase for business use by faculty, staff and student employees. Users who have licenses purchased by their department using this request form will access the software via their Microsoft 365 portal.

Microsoft Visio is available for students and instructors for educational/instructional purposes only via the Azure Dev Tools for Education site.


  • Create professional diagrams quickly. Get started with Visio easily with a select set of pre-crafted starter diagrams and contextual tips and tricks. Take advantage of refreshed templates and thousands of shapes that meet industry standards including Unified Modeling Language (UML) 2.4, Business Process Model and Notation (BPMN) 2.0 and Institute of Electrical and Electronics Engineers (IEEE) compliance. Use smart shapes to boost productivity, and leverage new themes and effects to customize and complete professional-looking diagrams faster.
  • Bring diagrams to life with data linking. Connect data to the visualization of an organizational structure, IT network, manufacturing plant, or complex business processes to grasp performance in one glance. Visio shapes can be linked to multiple data sources including Microsoft Excel, Microsoft Excel Services, Active Directory, Microsoft SQL Server, Microsoft SQL Azure, and Microsoft SharePoint Lists and Business Connectivity Services. Use data graphics such as icons, colors and text to simplify and enhance the visualization of complex information. Take advantage of the new one-step connectivity with Excel tables and swap data graphics to your preference with one click.
  • Communicate one version of truth visually. Communicate and share your flow chart, timeline, process maps, organizational structure, IT architecture, or floor plan across the enterprise through a browser with Visio Services in Microsoft 365 or SharePoint. As your underlying data refreshes, your diagrams is refreshed in the browser. Work together on the same diagram at the same time and easily see reviewers' comments—in both Visio and Visio Services. Secure diagrams with Information Rights Management (IRM), data loss protection (DLP) and multi-factor authentication.

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Wed 5/20/20 8:49 AM
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