Docusign

Note: As of August 12th 2024, Docusign has a charge per envelope completed. And in July 2025, we will bill for all users.

Docusign is a cloud-based electronic signature service that allows users to easily send, sign and store documents, contracts and other agreements in a secure, online location. Access Docusign from your desk or on the go to track exactly where documents are in the approval process and receive notices when documents have moved on to the next round of approval. With Docusign, the entire approval process can be managed electronically, saving lots of time and paper.

How to and troubleshooting service support for this service is provided by the vendor, Docusign. Please visit https://support.docusign.com for support options.

Cost

Billing for Docusign will be per envelope completed at a rate of $4.16 monthly. This monthly charge is not set and is based on the usage of the individual user account. This will also be the price for the Docusign contract during Fiscal Year 2025 and could change each Fiscal Year.

Example Charge: If 10 envelopes (signatures/documents) are sent, but only 8 are signed by all parties, you will be charged for 8 completed. If 10 are sent and signed by all parties, you will be charged for all 10.

Availability

Docusign signing capabilities are available to all OU faculty and staff with signature authority. Additional requests will be granted as availability permits.

Please note that OU IT does not transfer software licenses. If a user no longer needs a license, the department must cancel the license and get a new one for the replacement user.

Features

  • Mobile access | access documents from desktop or mobile devices
  • Signature trail | receive an audit trail of signatures to track who is interacting with your document
  • Custom data fields | capture signatures, initials, email, date signed and more with both standard and custom data fields
  • Multiple file formats | upload numerous document types, including PDFs and spreadsheets
  • Internal and external contacts | send documents to any email address inside or outside of OU

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