Dropbox

Dropbox licenses can be purchased and used for Research purposes. All other use cases should utilize our other service offerings like OneDrive and SharePoint.

Dropbox for Business is a file hosting service that connects files, devices and teams. With Dropbox for Business, you can store, sync and share various file types with both external organizations, and teams at OU. File syncing and concurrent editing make collaboration and document sharing a breeze.

Download the Dropbox application for the ability to access your files and folders on multiple devices. With Dropbox for business, users get even more security and collaboration features along with more storage space. Dropbox for Business has no file type restrictions, no operating system requirements, and no size limits. Your recipients can access the latest file version without installing software, navigating FTP servers, or searching through email.

Please note that if you wish to remove or transfer and existing OU Dropbox for Business license, there will be a 30 day suspension period before full account removal or the transfer of any requested files.

Cost

Dropbox for Business accounts are available for $106 per user, per year, with an annual contract. Licenses are renewed annually on July 1^st and licenses purchased after July 1^st will be pro-rated by the monthly rate. If the licenses are purchased after the 15^th of the month, billing will start on the 1^st of the following month. Licenses purchased prior to the 15^th of the month will be billed for the current month.

Once a license has been requested, the user will have 30 days to accept the invite. If the invite is not accepted in this time frame, the invite will be canceled and the request will be withdrawn.

Licenses may be cancelled at the end of the annual contract, between June 1^st and June 30^th to avoid being billed for another year.

Availability

Dropbox for Business accounts are available for full-time OU faculty and staff, OU affiliated agency users who have current OUNet accounts and current OU student employees. Due to compliance restrictions, The Athletics Department and Goddard Health Services are unable to purchase Dropbox licenses.

In accordance with Dropbox policy, shared accounts and the sharing of a single account for a team is not permitted. Each user needing access to content will need to purchase an individual license. If you wish to share owned content among your licensed team members, you can utilize a Dropbox Group.

Features

All new Dropbox accounts will have a maximum storage limit of 1TB.
Dropbox for Business offers additional storage over Dropbox Basic, file recovery and sharing controls. Sharing controls allow you to manage permissions for your data. Shared folders and shared links may be customized to allow specific permissions across a team or group and audit logs are available to review access and permissions.
When sharing files, users may choose to give temporary access by choosing to share an expiring link for added security.
The Dropbox desktop application allows users to access Dropbox through a folder on the hard drive. When files and folders are saved to the Dropbox folder, they are automatically synchronized to Dropbox online along with any other computers or mobile devices linked to your account.

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