What is a list?
A list is a web site component consisting of items made up of columns or fields of information. The most common lists already in most sites are: Announcements, Calendars and Task Lists
- You can use List templates that provide structure and settings to get you started. Some examples are: Contacts, Issues, Statuses, Discussion Boards, Import Spreadsheets, Surveys and more.
- You can also create a list from scratch and add your column names and types.
- You can have several columns of information per item and create views that only show certain columns.
- By default, the AssignTo field does not send an email to this person and must be setup under List Settings > Advanced Options.
Each Column can consist of several types:
List Tools Ribbons
Add an item to a list
In the list where you want to add the item, click the
Items tab on the ribbon
- Click New Item
- Complete the necessary fields/columns (fields with * ) and any others that you want to complete.
- Click Save
Edit or Delete an item in a list
- Point to an item and then select the check box that appears next to the item.
- On the Items TAB on the ribbon, click either Edit of delete Item as needed.
Create a column in a list (or a library)
- Select the list.
- In the ribbon, click the List TAB.
- In the Manage Views group, click Create Column.
- In the Create List dialog box (screenshot above).
- Name and Type: type the name of the column.
- Select a 'column type' option from the many choices. NOTE:Depending on the type of column that you select, you may be unable to change the type of column after you create it.
- Additional Column Settings: Type a description in the Description Box to help people understand the purpose of the column and what data it should contain. NOTE: Depending on the type of column that you select, more options may appear here. Select the additional setttings that you want.
- Add to the default view: Select Yes or No.
- Click OK.
List Settings - General Settings
- Select the list.
- In the Ribbon, click the List tab.
- In the Settings Group, click List Settings.
- See screenshot below for the many options listed here.
Change or Delete a column in a list (or a library)
Change a column
- Select the list.
- In the Ribbon, click the List TAB.
- In the Settings Group, click List Settings.
- On the List Settings page, in the Column section, click the name of the column that you want to change.
- Change the settings that you want and click OK.
Delete a column
NOTE: This procedure deletes the column and any data in the column. You cannot restore the column from the Recylce Bin
- Select the list.
- In the Ribbon, click the List tab.
- In the Settings Group, click List Settings.
- On the List Settings page, in the Column section, select the name of the column you want to delete.
- Scroll to the bottom of the Change Column page and click Delete - when prompted, click OK.
NOTE: Lists contain required columns that cannot be deleted such as Title or Name (you won't see a Delete Button). If you cannot delete a column, but you do not want the column to appear in a view, you can remove it from the view.
Enable AssignTo Column Email Option
If you use the AssignTo column/field, by default the email option is turnedd off. You need to enable that feature as follows:
- Select the list.
- In the Ribbon, click the List tab.
- In the Settings Group, click the List Settings.
- On the Settings Page under General Options, select Advanced Options.
- Under Email Notification, select the Yes Button to enable emails
Create a List
- To create a list, click the Site Actions menu and then click 'More Create Options'. (NOTE: You must have site permissions to see this option.)
- On the Create Page, click the type of list you want to create.
- Type a Name for the list, complete any other fields you want to complete and then click Create.
Site: http://www.mysharepointguru.com/collaboration/sharepoint-2010-lists.html - dated 07.01.12 - OU IT SharePoint team does not imply ownership of some content