Another feature built into SharePoint is fully customizable permissions on all of your files, folders and libraries. Depending on your permissions for a library, you should be able to specify who can access any of your files and folders and to what extent:
- Read-only
- Modify
- Full control
There are a few things to keep in mind regarding permissions:
- By default, the permissions on a particular library or document is determined by the permissions of the site or library it is contained in (this is referred to as 'inheritance').
- To change permissions away from this default setting, you will need to 'stop the inheritance'.
To Change Permissions for a Document Library (and all its files and sub-folders)
Step1: Stop Inheritance if needed
- Click on Document Library and select the Library TAB on the ribbon.
- Click on Library Permissions - this will show you the current permissions for the library.
- To Change Permissions:
- Click on the 'Stop Inheriting Permissions' icon. Now you can remove existing permissions or grant new permissions using the ribbon commands
Step2: Now, change permissions of a Document Library
- Click on Document Library and select the Library TAB on the ribbon.
- Click on Library Permissions - this will show you the current permissions for the library.
- Click the Grant Permissions Icon.
- Select the CheckBox of the Users or Groups that you want to remove their permissions & Click the Remove User Permissions
Manage/Change Permissions of a Document
- Select the file you want to change permissions of.
- Click on the pull down menu and select Manage Permissions.
- Follow the 2 step process above for Changing Permission on a Document Library.
