Surplus Technology Pick Up and Disposal

OU IT assists departments with the pick-up of technology surplus for compliance and environmental purposes.  

The GreenSafe program is a centralized campus service to securely remove data from used computing assets according to University Policy and dispose of used technology in an environmentally friendly manner. GreenSafe is the designated procedure for OKC-based organizations of the OU Health Sciences Center to comply with the existing University Cybersecurity Policies.

The GreenSafe program includes the pick-up, tracking, data cleaning and environmentally friendly disposal of computing assets, including desktop & laptop computers, loose hard drives, monitors, printers, fax machines, computer accessories (keyboard, mice, speaker, etc.), credit card machines and cell phones. If you need to dispose a UPS Battery or other hazardous item, click here.


Total cost is based upon Moving Services criteria and will be determined and communicated via the PeopleSoft Service Unit Request process which must be submitted separately.


Please note that pick-ups are scheduled by Moving Services on a first-come, first-serve basis and is fee based.   

You must have an SUR submitted in addition to this request via  Moving Services will pick up your asset return based upon their scheduling. 

Pick up dates are assigned on scheduled dates, and it may take several weeks to schedule your pickup based upon Moving Services current workload and University priorities. Please keep this in mind when submitting your request and timing for the equipment to be picked up.


For departmental surplus computing assets, please follow the steps below: 

  1. Download and complete this mandatory form for all GreenSafe Returns. 
  2. You must complete all the information on the form to ensure timely processing. 
  3. You may submit as many requests as you like, however there is a limit of 25 items per request.  Please organize your assets in an orderly manner for pickup and processing and keep them in a secure/locked location until pickup. 
  4. Accessories such as mice, keyboards, cables etc., you must put them in a sealed, labeled box for pickup.  This box will count as one (1) of your line items on the GreenSafe form. 
  5. As stated above, your department must enter the SUR request to Moving Services via  Please use the same GreenSafe form(s) within the SUR pickup request for consistency. 
  6. **Your department is responsible for notifying Inventory Control of any asset over $5,000 being disposed. IT does not coordinate this on your behalf.** 

This service does NOT apply to disposal of any hazardous materials that may include, but not limited to, UPS batteries, printing ink cartridges, toner, or other chemical item.

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Service ID: 245
Thu 6/10/21 2:29 PM
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