Data Categorization Standard

Institutional Data must be associated with appropriate data domains and sub-domains along with additional applicable categorizations to further assist with proper data management. See Institutional Data Categorization Standard.  

1. All Information Systems assigned a data domain or sub-domain listed below, must be inventoried in the Data Catalog by the Data Governance Committee and be able to access and report documentation of the respective system’s supporting database schema and data elements.
2. All System(s) of Record must have data element definitions for key elements, data quality controls, and supporting documentation, and a method for communicating details about system and data availability and methods for individuals to report lack of availability.

Data Categories and Sub-Domains

Student

1. Academic Records (e.g., grades)
2. Admissions and Recruitment
3. Enrollment and Scheduling
4. Financial Aid
5. General Person
6. Bursar
7. Retention
8. Learning Management

Human Resources

1. Employee Records

Information Technology

1. Cybersecurity Data
2. Information Technology Log Data

Research Administration

1. Research Financial Information
2. Research Data

Healthcare Information

1. Protected Health Information
2. Human Participant Research
3. Medical Donor Data
4. Student Medical Records

Administration and Finance

1. Financial Data
2. Donor Information
3. Operational Data

Campus Safety and Security

Building and Room Data