Creating columns and other options in SharePoint (Team Collaboration)

In any list or library, you can add a column for more information.  You can have several columns of information per item and create views that only show certain columns.
 

List Tools TAB

List Tools TAB

 

Each Column can consist of several types:

Each Column can consist of several types:
 

Create Column 

  • Click on List or Library in All Site Content or link. 
  • If you have the permissions, click on the List or Library Tools TAB. 
  • Under Manage Views Section, select Create Column. 
  • Column Name: Type in a name for new Column. 
  • Type of Info in this column: Choose from the several types.  Based on this choice, you will be given different options; choose accordingly and click OK to create the column.
     

NOTE: You can create columns and not add them to the default view but to another view when you modify that view.

 

Change or Delete a column in a list (or a library)

Change or Delete a column in a list (or a library)

 

Change a Column

  • Select the list 
  • In the Ribbon, click the List TAB.
  • In the Settings Group, click List Settings.
  • On the List Settings page, in the Column section, click the name of the column that you want to change. 
  • Change the settings that you want and click OK.

  

Delete a column

NOTE: This procedure deletes the column and any data in the column. You cannot restore the column from the Recylce Bin
  • Select the list.
  • In the Ribbon, click the List TAB.
  • In the Settings Group, click List Settings.
  • On the List Settings page, in the Column section, select the name of the column you want to delete.
  • Scroll to the bottom of the Change Column page and click Delete - when prompted, click OK. 
NOTE: Lists contain required columns that cannot be deleted such as Title or Name (you won't see a Delete Button). If you cannot delete a column, but you do not want the column to appear in a view, you can remove it from the view.
 

Enable AssignTo Column Email Option

If you use the AssignTo column/field, by default the email option is turned off. You need to enable that feature as follows:

  • Select the list.
  • In the Ribbon, click the List TAB.
  • In the Settings Group, click the List Settings.
  • On the Settings Page under General Options, select Advanced Options.
  • Under Email Notification, select the Yes Button to enable emails
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