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An employee may only be appointed to one pay group at a time in PeopleSoft. Salaried employees may be appointed in an additional hourly capacity, but this work must be paid by supplemental pay. This occurs most often with student employees when they have an additional GA (salary) appointment. When an employee works in a capacity such as this, where they are paid both a salary and an hourly rate, they need to be made aware that there will be a delay in when they receive the pay for the hourly work (supplemental pay). Please see below steps and time line for processing pay for hourly work.
Instructions for processing Supplemental Pay:
1. Complete a time sheet for hours worked (a bi-weekly template is attached to this article). Please convert the excel to PDF before uploading.
2. Get signatures. A time sheet must be signed by both the employee and their supervisor.
3. Submit a Supplemental Pay Request and attach a PDF version of the signed time sheet.
4. The admin team will review the request and submit an EPAF in PeopleSoft for approval. Please see below for additional information regarding check dates and EPAF deadlines.
When will the student employee receive pay for their IT hours worked?
Supplemental pay for hourly work is paid out two weeks behind the regular payroll schedule. The bi-weekly schedule allows approximately a two-week processing time (see schedule for early holiday deadlines). However, it's recommended to submit the time sheet at the completion of the pay period to ensure that the deadline is met. Please reference the bi-weekly schedule here and submit requests prior to the deadline to allow time for department and payroll approvals. An example has been provided below.
Pay period: 5/3/25-5/16/25
Payroll Deadline: Friday, 5/30/25 (Please have supplemental pay request submitted a few days before deadline to allow time for processing and approvals)
Check Date: Friday, 6/13/25