University of Oklahoma (OU/OUHSC) Account Types and Eligibility

The following describes the different types of accounts available to students, faculty, staff, and other associated with the University of Oklahoma, as well as the systems they can access. More information about the account types can be found in the Identity and Access Management Policy.

Account types and abilities

Personal Account

Sponsored Account

Shared Account

Service Account

Alumni Account

General Purpose

OU/OUHSC account for faculty, staff, students, and affiliates* (see eligibility table for affiliate access).

OU/OUHSC account for vendors, research partners, contractors which does not require annual trainings.

OU/OUHSC account created and maintained to support multiple users sharing the same identity. Shared Accounts are classified as either “With Password” or Without Password”. The use of “With Password” accounts is discouraged and is prohibited from accessing Category A, B, C, and D1 information (link to category information).

Account created and maintained for Information Systems to authenticate to other systems or applications without any associate to an individual.

Alumni account for OU/OUHSC graduates and OU/OUHSC retired faculty or staff. Alumni accounts do not keep their OU/OUHSC account and are provided new credentials and email address which is outside the OU/OUHSC domain.

Has access to OU/OUHSC email?

Yes

Yes

Yes

No

No (See Notes)

Microsoft 365 Licensing Type A3 A1 None None None

Ability to log into approved University systems?

Yes

Yes

Yes – “With Password”

No – “Without Password”

Yes

No

Password Duration

365 Days

365 Days

30 Days – “With Password”
None – “Without Password”

 

365 Days

365 Days

Account Expiration/Time Limit

Must be active in SIS or HRMS data feeds

Renewable One Year Limits

None

None

None

Account eligibility

System

Student

Faculty

Staff

Affiliate*

Sponsored

Shared

Service

Alumni

Adobe Creative Cloud

Yes (See Notes)

Yes

Yes

Yes (See Notes)

Yes (See Notes)

No

No

No

Microsoft Office Desktop Access

Yes

Yes

Yes

No

No

No

No

No

Microsoft Office Online Application Access

Yes

Yes

Yes

Yes

Yes

No

No

No

University Email Access

Yes

Yes

Yes

Yes

Yes

Yes

No

No

Zoom

Yes

Yes

Yes

Yes

Yes

No

No

No

Qualtrics

Yes

Yes

Yes

Yes

Yes

No

No

No

Notes:

Adobe Creative Cloud: Students may access Adobe Creative Cloud through University computer-labs. Affiliates and Sponsored accounts may access Adobe Creative Cloud with the use of a University owned machine. For more information about Adobe Creative Cloud please visit the Adobe Creative Cloud service offering.

Alumni Accounts: University of Oklahoma (OU/OUHSC) Graduates and Retired Faculty or Staff may request an OU Alumni account in the @alumni.ou.edu account. The OU Alumni accounts is not associated with @ou.edu or @ouhsc.edu email addresses. Alumni accounts do not provide access to other Microsoft services. For more information about Alumni Accounts please visit Alumni Email FAQ.

 

Print Article

Details

Article ID: 2994
Created
Thu 7/13/23 2:50 PM
Modified
Mon 3/25/24 3:12 PM